Terms and Conditions

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Limitations on PSI's Liability

  1. All Advertisements accepted for publication by Public Sector Information Limited ('PSI') in any of its print or online publications are accepted subject to these terms and conditions. Any other conditions proposed by the Buyer shall be void unless accepted by PSI in writing.
  2. In these conditions:
    "Advertiser" means the person whose goods or services are advertised;
    "Advertisement" means display, recruitment, online, email, mail order and classified advertising and shall include inserts, supplements and re-directed advertisements;
    "Buyer" means the person placing the order for the insertion of the Advertisement;
    "Medium" means the print or online publication taking the booking.
    "PSI Site" means the PSI website(s) onto which an Advertisement is sold.
  3. All Advertisements are accepted subject to space being available in the Medium.
  4. PSI reserves the right to cancel any order without liability in the event of becoming aware of any meetings of creditors, bankruptcy, liquidation proceedings, the appointment of a receiver or administrative receiver over the whole or substantial part of the Buyer's assets, or any indication whatsoever of financial difficulties.
  5. These conditions and all other express terms of the contract between PSI and the Buyer shall be governed and construed in accordance with the Laws of England and the parties hereby submit to the non-exclusive jurisdiction of the English Courts.
     

    Delivery and Ownership of Materials

  6. Materials delivered must conform to PSI's specifications. PSI reserves the right to charge the Buyer for work required to amend materials to conform to its specifications but accepts no liability for such work.
  7. Any intellectual property rights in designs prepared by PSI shall remain the property of PSI and Advertisements including such designs may not be reproduced without PSI's consent.
     

    Prices & Payment Terms

  8. ACCOUNTS ARE STRICTLY NET UNLESS OTHERWISE STATED AND ARE SUBJECT TO SETTLEMENT ON PUBLICATION.
  9. Prices published by PSI from time to time are subject to revision at any time and orders are accepted on the condition that the price binds PSI only in respect of the period specified in the applicable rate card.
  10. Series discounts apply only to orders placed in advance and completed within the agreed period. PSI reserves the right to adjust advance discounts and/or to surcharge in the event of a series of Advertisements not being completed within that period.
  11. Prices are exclusive of applicable Value Added Tax which the Buyer shall additionally be liable to pay to PSI.
  12. PSI reserves the right to claim interest, compensation and reasonable costs under the Late Payment of Commercial Debts (Interest) Act 1998 and it is agreed that the term implied by that Act shall apply after any judgment as well as before. Any reference to the Late Payment of Commercial Debts (Interest) Act 1998 is also a reference to any amendment, modification or re-enactment of it. If for any reason the Late Payment of Commercial Debts (Interest) Act 1998 does not apply interest shall be payable on overdue amounts at 8% over the Bank of England Base Rate from time to time

    12(b). Without prejudice to its right to claim costs under the Late Payment of Commercial Debts (Interest) Act 1998, if, for any reason any payment is not made when due PSI reserves the right to be paid on an indemnity basis any costs PSI incurs in recovering any money due under this contract (and the costs of recovering such costs) including PSI’s administrative costs and any costs incurred with lawyers or debt collection agencies. PSI’s administrative costs may include the cost of employing the staff concerned and the overheads attributable to them for the time spent. In calculating PSI’s administrative costs credit will be given for any compensation due under the Late Payment of Commercial Debts (Interest) Act 1998. If proceedings are issued a minimum contribution of £500 (in addition to the fixed costs of issue) will be claimed towards any costs incurred with lawyers.

    12(c).  If the buyer fails to make payment in accordance with this agreement, PSI shall be entitled to payment for all outstanding invoices. If the buyer does not make a payment by any due date or the date stated on an invoice or as otherwise provided in a Contract, PSI shall be entitled to require the buyer to pay in advance for any goods and/or services (or any part of them) that have not yet been performed.
     
  13. PSI shall not be liable for any loss or damage suffered by the Buyer as a result of any total or partial failure (howsoever caused) of publication, distribution or availability of any Medium in which any Advertisement is scheduled to be included or for any error, misprint or omission in the printing of any Advertisement. In the event of an error or omission by PSI No reinsertion, refund or adjustment will be made for any other error or omission or where the error or omission is the result of delivery of materials which do not comply with PSI’s specifications.
  14. PSI accepts no responsibility for the quality of reproduction of any photograph supplied by the Buyer, its agents or servants.
  15. In the event PSi supplies data this represents the data ‘As it stands’ and PSi accepts no responsibility for the accuracy of the data supplied. The data excludes email address unless otherwise stated on your order form.
     

    Cancellation or Suspension

  16. A Cancellation Fee is payable at the time of cancellation. This fee is equal to 50% of the advertisement cost plus VAT. Cancellation must be notified to the Publisher by the latest copy date above, in writing and sent Recorded Delivery to the Publisher. Failure to do so will result in the Publisher publishing the advertisement as originally offered and the Advertiser will become liable for the full rate per insertion plus VAT.
  17. PSI reserves the right to omit or suspend an Advertisement at any time for good reason, without liability to the Buyer and shall notify the Buyer as soon as possible. If such omission or suspension is due to the act or default of the Buyer, the Advertiser or their respective servants or agents, then the Buyer shall pay for the Advertisement in full notwithstanding that the Advertisement has not been published.
     

    Buyer's Warranties and Indemnities

  18. The Buyer warrants that the Advertisement does not contravene the British Code of Advertising Practice and is not in breach of any relevant legislation, including the Equality Act 2010, the Obscene Publications Act and any other legislation or regulation, such as those relating to the provision of Financial Services, which apply to specific Advertisers, products or services.
  19. If any Advertisement submitted for publication contains the name or pictorial representation (photographic or otherwise) of any living person and/or any part of any living person and/or copy by which any living person is or can be readily identified, the Buyer warrants that the Buyer or the Advertiser has obtained the authority of such living person to make use of such name, representation and/or copy.
  20. The Buyer will indemnify and hold harmless PSI from and against any claim that the Advertisement infringes the copyright, trademark or other intellectual property rights of any person or that it is defamatory or infringes any other right of any person. PSI reserves the right to withdraw and/or refuse to publish an Advertisement without liability to the Buyer if it reasonably believes that the Advertisement may make PSI or the Advertiser liable to any complaint, claim or proceedings.
  21. The Buyer is solely responsible for fulfilling and dealing with any orders or enquiries relating to the goods, services or promotion to which the Advertisement relates and will indemnify and hold PSI harmless accordingly.
  22. (a). The advertiser must supply artwork in line with PSI copy requirements. If copy instructions are not received by the agreed copy date no guarantee can be given that proofs will be supplied nor corrections made and PSI reserves the right to repeat the most appropriate copy or omit the advertisement from publication. In such circumstances space reserved for the advertisement shall be paid in full notwithstanding that the advertisement has not appeared

    22 (b). PSI will supply a maximum of 3 proofs per order to the advertiser, after which PSI reserves the right to use the most appropriate copy available or omit the advertisement. In such circumstances space reserved for the advertisement shall be paid in full notwithstanding that the advertisement has not appeared.

    22 (c). Unless specified otherwise PSI will publish digital copy online within 48 hours of receipt from the advertiser without amendments. All digital copy must be submitted within 3 months of the order date, unless otherwise stated on the order form. If the advertiser supplies digital copy after this time it will not be published and PSi will not provide any refunds. Digital copy once uploaded may not be altered unless otherwise stated on the order form.

  23. Where an Advertisement has been accepted by PSI and includes inserts PSI reserves the right to charge the full price if the inserts fail to arrive at the agreed time and place for insertion.

  24. Charges will be made to the Buyer where printers are involved in extra production work owing to acts or defaults of the Buyer or the Advertiser.

 

EVENT TERMS AND CONDITIONS

1. SPONSORSHIP APPLICATION/ALLOCATION
The Exhibitor/Sponsor must apply for a stand or sponsorship by signing, completing and returning the Stand/Sponsorship Contract immediately to the Organiser. Stands are assigned subject to availability. The Organiser reserves the right at any time to re-arrange the stand layout or allocation and compensation will not be given.

2. PAYMENT
2(a) Full payment due 30 days from invoice date. The Organiser may invoice on execution of the Stand/Sponsorship Contract.

2(b). PSI reserves the right to claim interest, compensation and reasonable costs under the Late Payment of Commercial Debts (Interest) Act 1998 and it is agreed that the term implied by that Act shall apply after any judgment as well as before. Any reference to the Late Payment of Commercial Debts (Interest) Act 1998 is also a reference to any amendment, modification or re-enactment of it. If, for any reason, the Late Payment of Commercial Debts (Interest) Act 1998 does not apply, interest shall be payable on overdue amounts at 8% over the Bank of England Base Rate from time to time.

2(c). Without prejudice to its right to claim costs under the Late Payment of Commercial Debts (Interest) Act 1998, if, for any reason, any payment is not made when due PSI reserves the right to be paid on an indemnity basis any costs PSI incurs in recovering any money due under this contract (and the costs of recovering such costs) including PSI’s administrative costs and any costs incurred with lawyers or debt collection agencies. PSI’s administrative costs may include the cost of employing the staff concerned and the overheads attributable to them for the time spent. In calculating PSI’s administrative costs, credit will be given for any compensation due under the Late Payment of Commercial Debts (Interest) Act 1998. If proceedings are issued a minimum contribution of £500 (in addition to the fixed costs of issue) will be claimed towards any costs incurred with lawyers.

3. EXHIBITOR /SPONSOR CANCELLATION
Once a Stand/Sponsorship Contract has been received, any Exhibitor/Sponsor who subsequently decides for any reason to withdraw from the event or reduce his stand space shall immediately inform the Organiser in writing by Recorded Delivery and shall be liable to pay the following cancellation charges plus VAT immediately:

• Cancellations received within 7 days of contract completion = 50 per cent
• Cancellations received after 7 days of contract completion = 100 per cent

If the Exhibitor/Sponsor becomes bankrupt, going into liquidation or being under any appointment of a receiver, the Organiser reserves the right to cancel any stand/sponsorship without being under liability to refund or abate any charges paid or due herein.

4. FORCE MAJEURE
4.1 “Force Majeure Event” means any circumstance not within a party’s reasonable control, including, without limitation:

4.1(a) acts of God, flood, drought, extreme weather conditions, earthquake or other natural disaster;

4.1(b) terrorist attack, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;

4.1(c) nuclear, chemical or biological contamination or sonic boom;

4.1(d) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent;

4.1(e) collapse of buildings, fire, explosion, malicious damage or accident;

4.1(f) any labour or trade dispute, strikes, industrial action or lockouts (other than in each case by the party seeking to rely on this Clause, or by companies in the same group as that party);

4.1(g) interruption or failure of any utility service.

4.2 Provided it has complied with Clause 4.4, if a party is prevented, hindered or delayed in or from performing any of its obligations under the Stand/Sponsorship Contract by a Force Majeure Event (“Affected Party”), the Affected Party shall not be in breach of the Stand/Sponsorship Contract or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.

4.3 The corresponding obligations of the other party will be suspended, and its time for performance of such obligations extended, to the same extent as those of the Affected Party.

4.4 The Affected Party shall:
4.4(a) as soon as reasonably practicable after the start of the Force Majeure Event, notify the other party of the Force Majeure Event, the date on which it started and the effect of the Force Majeure Event on its ability to perform any of its obligations under the Stand/Sponsorship Contract; and
4.4(b) use all reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.

4.5 The parties shall promptly resume performance after the Force Majeure Event has passed. If a delay continues for more than 30 days, the party not experiencing the Force Majeure Event may terminate the Stand/Sponsorship Contract without penalty upon written notice to the other party and will be entitled to a full refund of any fees paid to the Organiser.

5. CHANGE OF DATE / EVENT CANCELLATION BY THE ORGANISER
5.1 The Organiser reserves the right to amend or cancel any event, including changes to dates, times, routes, and checkpoints.
5.2 No refund is payable, and the organiser is not liable for any additional costs associated with a date change.
5.3 In the unlikely occurrence that the Organiser cancels an event the Exhibitor/Sponsor may be offered to Exhibit/Sponsor at an alternative event held by the Organiser at no additional cost, subject to availability.
5.4 If no alternative event can be agreed upon the Organiser may refund payments relating to the cancelled event only. The Organiser will not, however, refund any other costs incurred because of this cancellation.

6. DATA PROTECTION
6.1 The Organiser will comply with all applicable privacy and data protection laws (including the Data Protection Act 2018 (“the DPA”) in its supply of goods and services to an Exhibitor/Sponsor and the Organiser warrants that all Personal Data (as Defined by DPA) as supplied by it to and Exhibitor/Sponsor will be obtained and provided by the Organiser in compliance with such laws.
6.2 The Organiser hereby grants to the Exhibitor/Sponsor a non-exclusive licence to use any data (including personal data) supplied by the Organiser under this agreement for its own direct marketing purposes and where the Organiser provides the Exhibitor/Sponsor with personal data, Organiser warrants that the data subjects have been properly consented for the use of their data for direct marketing use by third parties.

7. LIMIT ON LIABILITY
The Organiser will not be liable for any errors appearing in any literature associated with the Event.

8. INTELLECTUAL PROPERTY RIGHTS
The Exhibitor/Sponsor hereby grants the Organiser, a limited, non-exclusive, non-transferrable, revocable and worldwide licence for the duration of this agreement to use the Exhibitor/Sponsor’s branding and logo solely to enable the Organiser to provide the event services to the Exhibitor/Sponsor in accordance with this agreement. The Organiser shall grant the Exhibitor/Sponsor a non-exclusive, transferrable worldwide licence to use the Organiser’s branding and logo to advertise the Exhibitor/Sponsor’s attendance at the event.

9. BREACH OF TERMS AND CONDITIONS
Stand/Sponsorship Contracts shall be governed by the laws of England and Wales and any disputes regarding them shall be determined by the English courts.