Terms and Conditions for Events
1. SPONSORSHIP APPLICATION/ALLOCATION
The Exhibitor/Sponsor must apply for a stand or sponsorship by signing, completing and returning the Stand/Sponsorship Contract immediately to the Organiser. Stands are assigned subject to availability. The Organiser reserves the right at any time to re-arrange the stand layout or allocation and compensation will not be given.
2. PAYMENT
2(a) Full payment due 30 days from invoice date. The Organiser may invoice on execution of the Stand/Sponsorship Contract.
2(b). PSI reserves the right to claim interest, compensation and reasonable costs under the Late Payment of Commercial Debts (Interest) Act 1998 and it is agreed that the term implied by that Act shall apply after any judgment as well as before. Any reference to the Late Payment of Commercial Debts (Interest) Act 1998 is also a reference to any amendment, modification or re-enactment of it. If, for any reason, the Late Payment of Commercial Debts (Interest) Act 1998 does not apply, interest shall be payable on overdue amounts at 8% over the Bank of England Base Rate from time to time.
2(c). Without prejudice to its right to claim costs under the Late Payment of Commercial Debts (Interest) Act 1998, if, for any reason, any payment is not made when due PSI reserves the right to be paid on an indemnity basis any costs PSI incurs in recovering any money due under this contract (and the costs of recovering such costs) including PSI's administrative costs and any costs incurred with lawyers or debt collection agencies. PSI's administrative costs may include the cost of employing the staff concerned and the overheads attributable to them for the time spent. In calculating PSI's administrative costs, credit will be given for any compensation due under the Late Payment of Commercial Debts (Interest) Act 1998. If proceedings are issued a minimum contribution of £500 (in addition to the fixed costs of issue) will be claimed towards any costs incurred with lawyers.
3. EXHIBITOR /SPONSOR CANCELLATION
Once a Stand/Sponsorship Contract has been received, any Exhibitor/Sponsor who subsequently decides for any reason to withdraw from the event or reduce his stand space shall immediately inform the Organiser in writing by Recorded Delivery and shall be liable to pay the following cancellation charges plus VAT immediately:
- Cancellations received within 7 days of contract completion = 50 per cent
- Cancellations received after 7 days of contract completion = 100 per cent
If the Exhibitor/Sponsor becomes bankrupt, going into liquidation or being under any appointment of a receiver, the Organiser reserves the right to cancel any stand/sponsorship without being under liability to refund or abate any charges paid or due herein.
4. FORCE MAJEURE
4.1 "Force Majeure Event" means any circumstance not within a party's reasonable control, including, without limitation:
4.1(a) acts of God, flood, drought, extreme weather conditions, earthquake or other natural disaster;
4.1(b) terrorist attack, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations;
4.1(c) nuclear, chemical or biological contamination or sonic boom;
4.1(d) any law or any action taken by a government or public authority, including without limitation imposing an export or import restriction, quota or prohibition, or failing to grant a necessary licence or consent;
4.1(e) collapse of buildings, fire, explosion, malicious damage or accident;
4.1(f) any labour or trade dispute, strikes, industrial action or lockouts (other than in each case by the party seeking to rely on this Clause, or by companies in the same group as that party);
4.1(g) interruption or failure of any utility service.
4.2 Provided it has complied with Clause 4.4, if a party is prevented, hindered or delayed in or from performing any of its obligations under the Stand/Sponsorship Contract by a Force Majeure Event ("Affected Party"), the Affected Party shall not be in breach of the Stand/Sponsorship Contract or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended accordingly.
4.3 The corresponding obligations of the other party will be suspended, and its time for performance of such obligations extended, to the same extent as those of the Affected Party.
4.4 The Affected Party shall:
4.4(a) as soon as reasonably practicable after the start of the Force Majeure Event, notify the other party of the Force Majeure Event, the date on which it started and the effect of the Force Majeure Event on its ability to perform any of its obligations under the Stand/Sponsorship Contract; and
4.4(b) use all reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.
4.5 The parties shall promptly resume performance after the Force Majeure Event has passed. If a delay continues for more than 30 days, the party not experiencing the Force Majeure Event may terminate the Stand/Sponsorship Contract without penalty upon written notice to the other party and will be entitled to a full refund of any fees paid to the Organiser.
5. CHANGE OF DATE / EVENT CANCELLATION BY THE ORGANISER
5.1 The Organiser reserves the right to amend or cancel any event, including changes to dates, times, routes, and checkpoints.
5.2 No refund is payable, and the organiser is not liable for any additional costs associated with a date change.
5.3 In the unlikely occurrence that the Organiser cancels an event the Exhibitor/Sponsor may be offered to Exhibit/Sponsor at an alternative event held by the Organiser at no additional cost, subject to availability.
5.4 If no alternative event can be agreed upon, the Organiser may refund payments relating to the cancelled event only. The Organiser will not, however, refund any other costs incurred because of this cancellation.
6. DATA PROTECTION
6.1 The Organiser will comply with all applicable privacy and data protection laws (including the Data Protection Act 2018 ("the DPA") in its supply of goods and services to an Exhibitor/Sponsor and the Organiser warrants that all Personal Data (as Defined by DPA) as supplied by it to and Exhibitor/Sponsor will be obtained and provided by the Organiser in compliance with such laws.
6.2 The Organiser hereby grants to the Exhibitor/Sponsor a non-exclusive licence to use any data (including personal data) supplied by the Organiser under this agreement for its own direct marketing purposes and where the Organiser provides the Exhibitor/Sponsor with personal data, Organiser warrants that the data subjects have been properly consented for the use of their data for direct marketing use by third parties.
7. LIMIT ON LIABILITY
The Organiser will not be liable for any errors appearing in any literature associated with the Event.
8. INTELLECTUAL PROPERTY RIGHTS
The Exhibitor/Sponsor hereby grants the Organiser, a limited, non-exclusive, non-transferrable, revocable and worldwide licence for the duration of this agreement to use the Exhibitor/Sponsor's branding and logo solely to enable the Organiser to provide the event services to the Exhibitor/Sponsor in accordance with this agreement. The Organiser shall grant the Exhibitor/Sponsor a non-exclusive, transferrable worldwide licence to use the Organiser's branding and logo to advertise the Exhibitor/Sponsor's attendance at the event.
9. BREACH OF TERMS AND CONDITIONS
Stand/Sponsorship Contracts shall be governed by the laws of England and Wales and any disputes regarding them shall be determined by the English courts.